Formatting for administrative assistants
Crafting an effective and memorable cover letter requires professional formatting tailored to the profession that you’re applying for. As an administrative assistant, it’s essential that your formatting is clean and inviting. At CVapp.ie, we’ve got you covered!
All outstanding cover letters require the following:
- Header
- Greeting
- Introduction
- Body paragraphs
- Conclusion
These elements help to paint your professional picture and allow employers to understand your professional potential. Let’s start with the cover letter header!
Dear Mrs. Dobbs,
Changing the lives of others is often viewed as a challenge that requires intensive effort. After nine years experience working as a receptionist, social media manager and administrative assistant, I have learned that improving the lives of others is often in the smaller details: remembering staff birthdays, taking action on customer feedback, keeping important company documents organised and keeping the office efficiently run. Serving others is a privilege, and I would love the opportunity to serve the Jumping Geronimo team as your newest administrative assistant.
I earned my Bachelor of Communicaion from The University College Cork and specialised in Public Relations. Since then, I have enjoyed a number of public-facing roles, including working as a social media manager for dotdashdot and an administrative assistant for Eight Lakes Media Group. My experience and expertise with social media management, bookkeeping and data entry would allow me to become an excellent administrative assistant for Jumping Geronimo.
I pride myself on excellent communication and problem-solving skills, and I also am fluent in English, Irish and Spanish. I completed previous work experience in Seville, Spain, when I was a social media manager, and I believe that these language skills have assisted me greatly throughout my career. I would love the opportunity to discuss the details of this job role further and to learn more about Jumping Geronimo, and I hope to connect with you soon at your earliest convenience. Thank y6u for your time and consideration.
Yours sincerely,
Charlie Hughes
Header
Your header is often the first element on your cover letter that employers will notice. Your header should contain your contact details, including your first and last name, your phone number, your email address and any links to professional social media or websites. The main thing to remember with the information you insert in your header is that it should be accurate and appropriate – don’t add your Facebook or any sites that may show you in an unprofessional setting. You can also add your postal address if you like or if this is necessary for employers to know – but your email address will usually suffice.
Greetings
Your cover letter greeting is brief, but it’s essential that it reflects professionalism. An inappropriate greeting can cost you the job! We recommend doing additional research on the company you’re applying for to gain an understanding of the tone of voice that you should use in your cover letter. However, it’s always safest to use a formal, commonplace greeting such as “Dear Mr. Johnston” or “Dear Ms. "Daly."
Dear Mrs. Dobbs,
Introduction
Make your cover letter more enticing to employers by crafting an engaging opening that will make them want to learn more about you. A compelling introduction is a surefire way to make a great first impression with potential employers! As an administrative assistant, you’ll know the importance of excellent communication. Showcase these skills in your introduction! You’ll want to introduce yourself in a confident manner and begin to outline why you’re the ideal candidate for the role. It might be helpful to ask yourself the following questions: What motivates you to join the prospective company or team? What unique points of difference do you have to offer? When answering these questions, try to use actionable and specific language throughout your cover letter.
Changing the lives of others is often viewed as a challenge that requires intensive effort. After nine years experience working as a receptionist, social media manager and administrative assistant, I have learned that improving the lives of others is often in the smaller details: remembering staff birthdays, taking action on customer feedback, keeping important company documents organised and keeping the office efficiently run. Serving others is a privilege, and I would love the opportunity to serve the Jumping Geronimo team as your newest administrative assistant.
Body Paragraphs
Body paragraphs are your chance to demonstrate to employers why you are an ideal fit for the role. Outline your relevant skills, qualifications, experiences, and insights to help them understand why you should be chosen for the position. As always, we recommend being specific and using facts and figures where possible. For example, if you possess a Communications degree that may help you with your potential role, let employers know where you obtained your degree from, and any relevant details. For example: “I graduated from Trinty College Dublin with a Bachelor of Communication in 2016.” Your body paragraphs are also a great opportunity to give employers additional information they may need to know about you. For example, if there are any gaps in your CV, use these paragraphs to explain why.
I earned my Bachelor of Communicaion from The University College Cork and specialised in Public Relations. Since then, I have enjoyed a number of public-facing roles, including working as a social media manager for dotdashdot and an administrative assistant for Eight Lakes Media Group. My experience and expertise with social media management, bookkeeping and data entry would allow me to become an excellent administrative assistant for Jumping Geronimo.
I pride myself on excellent communication and problem-solving skills, and I also am fluent in English, Irish and Spanish. I completed previous work experience in Seville, Spain, when I was a social media manager, and I believe that these language skills have assisted me greatly throughout my career. I would love the opportunity to discuss the details of this job role further and to learn more about Jumping Geronimo, and I hope to connect with you soon at your earliest convenience. Thank you for your time and consideration.
Conclusion
Finally, end your cover letter with a professional, upbeat tone and a call-to-action statement to motivate employers to reach out to you. Call-to-action statements are sentences that encourage employers to connect with you. For example, “I would love to connect with you next week if possible. Please feel free to reach out to me at your earliest convenience.” Conclusions are also a great place to thank your potential employers for their time and consideration. To close your cover letter, end with a friendly and professional goodbye. “Yours sincerely,” “kind regards,” and “best wishes” are all great options.
I would love the opportunity to discuss the details of this job role further and to learn more about Jumping Geronimo, and I hope to connect with you soon at your earliest convenience. Thank you for your time and consideration.
Get noticed and get hired faster!
Cover letters are one the most effective ways to connect with employers. At CVapp.ie, we believe everyone should have access to the tools and resources that can help them land their next job. Check out our website for more professional tips and tricks to help you advance your career potential. Good luck – you’ve got this!
